Treasury Administrative Assistant

Position Summary:

Reporting to the Treasurer, the administrative assistant provides confidential administrative and clerical support to the Treasury Department. This role supports a broad range of treasury functions assisting with financial processes, customer service and the coordination of day-to-day administrative functions to ensure efficient departmental operations.

Key Responsibilities:

• Provide administrative and financial support to the treasury department.
• Payment processing, tracking accounts and maintaining accurate records.
• General ledger reconciliation and invoice processing for developer cost recovery.
• Prepare and process monthly fire department responses including billing, accounts receivable and records maintenance.
• Prepare and submission of annual energy audit requirements.
• Maintain and reconcile supplemental billing and write-offs.
• Provide administrative and clerical support to the treasurer in preparation and presentation of the annual budget to Council.
• Support the treasury team by providing cross-functional coverage and processing daily financial transactions.
• Serve as backup coverage for key treasury operations during staff absences.
• Assist front office reception and direct incoming calls to appropriate departments as required.
• Prepare and compose correspondence on routine matters or as directed by the Treasurer.
• Respond to various inquires explaining policies and procedures and resolving routine questions or problems independently.
• Assist the Treasurer and all municipal departments to meet the requirements of Ontario Regulation 588/17 Asset Management Planning for Municipal Infrastructure.  
• Perform other duties as assigned by the Treasurer.

Qualifications, Knowledge, and Skills:

• Post-secondary diploma in Office Administration, Business Administration, Accounting or a related field.
• Minimum 2-3 years of administrative experience, preferably in a municipal or public sector environment.
• Basic knowledge of municipal finance functions, including taxation, accounts payable and accounts receivable.
• Strong proficiency in Microsoft Office Suite and virtual platforms.
• Excellent organizational, communication and customer service skills.
• High level of accuracy, attention to detail and ability to maintain confidentiality.
• Ability to prioritize tasks and work independently in a fast-paced environment.

Considerations:

Mental Effort

Significant mental attention is required due to the high variety of tasks, many involving complexity. Position is subject to regular and sporadic deadlines, frequent interruptions and time pressures.

Physical Effort

• Sitting for long periods of time.
• Standing periodically.
• Walking periodically.

Compensation:

The Treasury Administrative Assistant is on the Town’s Salary Grid is at Grade 5 (2026 Salary Grid) $35.28 - $41.27 per hour (Job Rate). 35-hour work week.

Application Instructions

Qualified applications are invited to submit their cover letter and resume by email to les.halucha@townofmono.com no later than 4:30 PM on June 19, 2026.

Statement of A.I. Use

The Town of Mono's hiring team screens, assesses, and selects applicants without the use of artificial intelligence (A.I.) or other automated decision-making tools.

Disclaimer:

Mono is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. We thank all applicants for their interest and only those individuals selected for an interview will be contacted. Information is collected solely for the purpose of job selection under the provisions of the Municipal Freedom of Information and Protection of Privacy Act.