Town Clerk

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Position Purpose:

Reporting to the CAO, as part of the Senior Management Team, the position performs all statutory duties in accordance with the Municipal Act and other applicable legislation by providing effective leadership and direction in the planning, coordination and management of the Clerk’s Office and to fulfill the statutory office of the Municipal Clerk, pursuant to the Municipal Act, 2001 and other provincial legislation, as applicable. The Town Clerk provides guidance, support and legislative advice to the Town of Mono Senior Management Team and acts as parliamentarian to Town of Mono Council and coordinates the secretariat functions for all Council and Standing Committee meetings.

This position includes, but is not limited to, Division Registrar, Official Signatory, Licensing Officer, and other duties in accordance with the Municipal Act and various other Acts and legislation. The Town Clerk manages the Clerk’s Office and provides Legislative Services through in-depth knowledge of parliamentary procedures, procedural by-laws and relevant legislation, including the Municipal Act, the Municipal Freedom of Information and Protection of Privacy Act and the Municipal Elections Act. These responsibilities include the Returning Officer for Municipal Elections, MFIPPA Coordinator, Vital Statistics Division Registrar, Lottery Licensing Officer, Commissioner of Oaths, Emergency Information Officer and is an authorized signing officer for the Corporation.

Key Responsibilities:

  1. Responsible for managing, leading and administering all Clerk’s Office activities including Clerk’s and other legislative services. Manage, prepare, review and recommend the Clerk’s Office budgets, monitor/administer budgets throughout the year and authorize payment of accounts for the legislative services. Research and recommend new initiatives for the department.

  2. Respond to enquiries from Council, staff, public, media and other levels of government with regard to procedures, legislation, and by-laws. Coordinate with other departments, Dufferin Municipal Officers Association, Provincial and Federal agencies, stakeholders and special interest groups to keep informed on legislative requirements and ensure the Town complies with legislation related to the Clerk and other legislative functions.

  3. Prepare reports, make recommendations and represent the Clerk’s Office at Council, public meetings and at other functions as may be directed by Council and/or the CAO. Develop policies and by-laws in accordance with provincial legislation and/or as required by the appropriate authority.

  4. Responsible for the execution of various statutory responsibilities in accordance with provincial legislation. Responsible for overseeing licensing functions, including:
    • Lottery licences;
    • Liquor licences;
    • Fireworks permits;
    • Outdoor fire and prescribed burn permits;
    • Dog licences;
    • Kennel licenses;
    • Taxi licences;
    • Other licenses and permits as required.

  5. Responsible to ensure the accurate and timely processing of applications for exemption to Town by-laws, including, but not limited to:
    • Sign By-law;
    • Noise By-law;
    • Fence By-law;
    • Special Events By-law.

  6. Responsible to provide corporate administrative and secretariat services to Council, Standing Committees of Council and other boards and committees as required. Attend Council meetings (public and closed) and prepare minutes, including recording resolutions, decisions and other proceedings of Council.

  7. Conduct municipal elections in accordance with the Municipal Elections Act.

  8. Responsible for corporate information and records management functions, including:
    • Oversight of the corporate information management program, including paper and electronic records systems;
    • Document retention policy;
    • Statutory requirements under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) as MFIPPA Coordinator for Freedom of Information (FOI) requests;
    • MFIPPA Privacy Officer;
    • Maintaining the Corporate Policy Manual.

  9. Responsible for the enforcement of municipal by-laws including:
    • Ensuring an accurate record of by-law complaints, and action taken, is maintained;
    • Provide guidance and direction to the Municipal By-law Enforcement Officers and the By-law Services Administrative Assistant;
    • Ensure complaints are investigated in accordance with the municipality’s By-law Enforcement policy;
    • Management of Canine Control Services in accordance with the Canine Control Services Agreement;
    • Review Compliance Notices, Orders and other correspondence with respect to contraventions of municipal by-laws, Provincial legislation and agreements to which the Town is party to;
    • Oversee the processing of Provincial Offences Act (POA) Part I Offence Notices and Part II Parking Infraction Notices;
    • Review and approve all POA Part III Information filings;
    • Provide corporate guidance and instructions to the Town’s POA Prosecutor and Legal Counsel;
    • Report to Council periodically on status of by-law enforcement complaints.

  10. Oversee corporate communications including:
    • Provide guidance and direction to the Digital Content Specialist;
    • Oversee the timely and accurate posting of content to the Town website, social media channels, electronic and print newsletters;
    • Oversee production of brochures and flyers and other corporate media;
    • Prepare Press Releases.

  11. Plan, organize, assign work, provide leadership, guidance and supervision of direct reports including hiring, performance evaluation, training and development, discipline, and compliance with health and safety policies and procedures.

  12. Undertake special projects and perform other duties as assigned, in accordance with corporate objectives.

Other Responsibilities: 

Alternate Community Emergency Management Coordinator (CEMC)

  • Fulfil the Emergency Management and Civil Protection Act (EMCPA) statutory responsibilities of CEMC in the absence of the primary CEMC;
  • Assist the Primary CEMC (Dufferin County Manager – Preparedness) as required;
  • Represent the Town at Dufferin County emergency management meetings.

Emergency Information Officer

  • Fulfil the Emergency Management and Civil Protection Act (EMCPA) statutory responsibilities of the Emergency Information Officer.

Protocol Officer

  • Ensure marks of respect/courtesies are followed, including the raising & lowering of flags, in accordance with Town policy and Heritage Canada guidelines.

Qualifications, Knowledge, and Skills:

  • University degree in public administration - government, political science or law and the Certified Municipal Officer's designation or equivalent education, experience and certification;
  • Thorough working knowledge of all municipal services including the Clerk’s and other legislative services;
  • Knowledgeable in parliamentary procedures and Robert's Rules of Order;
  • Thorough working knowledge of various provincial statutes related to municipal government including, but not limited to, the Municipal Act, Municipal Freedom of Information and Protection of Privacy Act, Municipal Elections Act, Municipal Conflict of Interest Act, Planning Act, Ontario Heritage Act, Vital Statistics Act and Drainage Act;
  • Knowledge of current issues facing local government in Ontario, and particularly as they relate to Council and Clerks and other legislative services.
  • Demonstrated municipal experience in a senior officer capacity, five (5) years of senior management experience involved with the administration of Clerk’s and/or legislative services department, council administration, legislation, procedures and practices, records management and municipal elections.
  • Excellent interpersonal, financial, managerial, project/time management, analytical, communication, presentation, facilitation, problem-solving, negotiation, and conflict resolution skills.
  • Ability to understand, navigate, and act effectively within a complex political environment.
  • Ability to engage and collaborate with a diverse workforce, Council, boards, and the general public.
  • Leadership and human relations skills in order to direct, develop, motivate, and support staff in developing and achieving goals and objectives and to be able to participate as an effective team leader of the Clerk's Department.
  • Demonstrated knowledge of council policy and procedures as it relates to council administration and conduct.
  • Ability to think and interact effectively, strategically, tactfully and courteously with all levels of staff, to build a cooperative and collaborative working relationship with internal and external customers.

Considerations

Mental Effort

Significant mental attention is required due to the high variety of tasks, many involving complexity. Position is subject to regular and sporadic deadlines, frequent interruptions and time pressures.

Errors could cause significant monetary loss for the municipality related to potential litigation and appeals, major embarrassment or loss of credibility due to the high profile and public service nature of the work.

Physical Effort

  1. Sitting for long periods of time.
  2. Standing periodically.
  3. Walking periodically.

Health and Safety

Work directly affects the safety, well-being or interests of individuals or the general public through action taken, advice given or treatments provided with longer-term implications for the individuals. The Clerk is responsible for the appropriate assessment, action taken and outcome of the situation.

Ensures employees work in compliance with the Occupational Health and Safety Act, regulations, and Corporate Health and Safety Policies and Procedures, and takes every reasonable precaution to protect the workers.

Salary:

The Town Clerk position on the Town’s Salary Grid, based on a 35-hour workweek is at Grade 11: $119,790 to $140,137 per year (2026 Salary Grid).

Application Instructions

Qualified applicants are invited to submit their applications, by email, no later than 4:30 PM on Tuesday, March 31, 2026 to humanresources@townofmono.com.

Statement of A.I. Use

The Town of Mono's hiring team screens, assesses, and selects applicants without the use of artificial intelligence (A.I.) or other automated decision-making tools.

Disclaimer:

The Town of Mono provides an inclusive work atmosphere that promotes a positive work-life balance, embraces diversity, and creates an equitable workplace.

Mono is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. We thank all applicants for their interest and only those individuals selected for an interview will be contacted. Information is collected solely for the purpose of job selection under the provisions of the Municipal Freedom of Information and Protection of Privacy Act.

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Closing Date: 

March 31, 2026
4:30 pm
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