Accounting Clerk/Payroll Administrator

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Reporting to the Treasurer, responsibilities include the administrative duties associated with payroll, accounts payable and banking.

Education

Minimum two year Community College Diploma in business administration with course study in accounting

Experience

Minimum three years of municipal administration experience in bookkeeping, general accounting and payroll administration

Applied Skills

Possess:

  • Basic knowledge of municipal government financial operations
  • Organizational and administrative skills
  • Understanding of accounting practices and their respective applications to municipal accounting requirements
  • Strong oral and written communication skills

Demonstrate:

  • Ability to be a team member however, able to work independently with minimum supervision
  • Strong customer contact skills
  • Ability to operate in an environment with a variety of changing priorities, with interruptions and no privacy

General Accountability

  • This position, reporting to the Treasurer, is responsible for the administrative duties associated with payroll processing and administration, accounts payable and banking.

Specific Accountabilities

  • Administers the payroll and benefits function, including all filings and remittances, and specifically,
    • Inputs hourly wages and salary information
    • Processes bi-weekly payroll online and submits to outside provider for payment
    • Reconciles payroll documentation from outside provider to ensure accuracy of payment
    • Disburses pay slips to employees
    • Processes RRSP payments to respective banks and OMERS remittances
    • Processes WSIB payments
    • Prepares and enters journal entries into general ledger
    • Performs year end reconciliation of payroll records including OMERS and RRSP reports
    • Prepares EHT, WSIB and T4 year end reports and reconciliations
    • Enrolls new employees for benefits and payroll administration
  • Performs the accounts payable function, and specifically,
    • Processes supplier invoices which includes coding, date stamp, vendor number and HST for departmental approval
    • Processes installments to School Boards, County, Library, Fire Service Boards, Conservation Authorities and OPP
    • Processes refund requests from recreation, planning and roads deposits
    • Inputs all invoices, refund requests and installments into financial accounting system
    • Produces cheques for payment, collates invoices with cheque stubs and files in vendor accounts payable files
    • Produces accounts summary report for Council approval
  • Performs the general accounting function, and specifically,
    • Records payments in general ledger and deposits money for recreation, planning and general administration
    • Balances deposit accounts for recreation and roads department
    • Maintains developers trust accounts in conjunction with the Planning Director
    • Deposits monies received in all departments
    • Balances deposits recorded in general ledger bank account to bank statement
    • Liaises with Tax Collector regarding outstanding deposits on bank statement
    • Liaises with Treasurer regarding transfer of funds
    • Records cheques cleared and produces outstanding cheque list
    • Records and enters in general ledger bank account outstanding items on bank statement
    • and makes budget suggestions
  • Composes and types correspondence on routine matters requiring knowledge of departmental operations and regulations using standardized formats
  • Answers varied inquiries, over the phone or in person, explaining policies and procedures and resolving routine questions or problems independently
  • Performs counter reception and telephone back up duties
  • Performs other duties as assigned

Application Instructions

Please submit your covering letter and detailed resume in confidence to les.halucha@townofmono.com by 4:30 pm on Friday, January 31, 2020.

The Town is an equal opportunity employer.

We thank all applicants; however, only those to be interviewed will be contacted.

This document is available in alternate formats, or with accessible

communication supports, upon request.

Closing Date: 

January 31, 2020
4:30 pm
Apply for Accounting Clerk Position